Fax Cover Sheet Generator

How to use the fax cover sheet generator

1. Enter the recipient details (name, company, phone and fax number) and your own. Leave any field empty if you prefer to write it by hand after printing.
2. Add the date if you want it printed, the number of pages including the cover sheet, and a subject line.
3. Tick the boxes that apply: Urgent, For review, Please comment, Please reply or Please recycle.
4. Type a short message, or leave it empty to get ruled lines to write on. Add the confidentiality notice if your situation calls for one.
5. Press Download PDF or Print. The cover sheet goes on top of the pages you fax.

What a fax cover sheet does

A cover sheet is the first page of a fax. It tells whoever collects the pages at the other end who the fax is for, who sent it, how many pages to expect, and what to do with it. Fax machines are often shared by a whole office, so a clear first page keeps a document from landing on the wrong desk. The page count helps the recipient check that nothing is missing: count the pages including the cover, and enter that number.

The layout puts the recipient on the left and the sender on the right, with date, page count and subject below. The checkboxes mark how the recipient should treat the fax, and the large message box takes a short note. The page is US Letter, 8.5 by 11 inches, with half inch margins that most fax machines and scanners can reproduce.

About the confidentiality notice

Many organizations print a short notice at the bottom of a fax saying that it is meant for the named person only and asking a mistaken recipient to tell the sender and destroy it. The wording this tool adds is general and is not legal advice. It is not a promise that a fax stays private, and it does not replace any approved text your employer, agency or professional rules require. If you work with medical, legal or financial records, use the wording your organization supplies. This tool does not know what rules apply to you.

Faxing tips

Check the recipient's fax number twice before sending, because a mistyped digit sends the document to a stranger. Telephone the recipient to say a fax is coming for anything sensitive, and ask for confirmation that it arrived. Keep the transmission confirmation if you need proof of sending. Dark text on white paper transmits best, and small print or light highlights may fade.

This page makes only the cover sheet. It does not send, receive or store faxes, and it does not connect to any fax service. You print the cover page and send it with your documents through your own machine or service. Everything is made in your browser and nothing you type is uploaded. To combine a cover page with a document PDF before sending it by an online fax service, use the merge PDF tool.

Assumptions and limits

• The tool prints a cover page only. It does not send faxes, and it does not know whether a number is a valid fax number.
• The confidentiality notice is general wording, not legal advice. Use your organization's approved wording when one exists.
• The cover sheet is US Letter, portrait. Phone and fax numbers are printed exactly as you type them, with no checking or formatting.
• The date is printed as month, day, year when you choose one. Leave it empty to write it by hand.
• Only characters the built-in print font can draw appear on the PDF. Emoji and non-Latin scripts print as a question mark.

Formulas reviewed October 10, 2026. See the calculation methodology for how SumPanda rounds, tests and sources its formulas.

Frequently asked questions