Resignation Letter Generator

How to use the resignation letter generator

1. Enter your name, job title, your manager's name and the company. Address and contact lines are optional.
2. Set the Date of the letter and your Notice in days. Choose whether to count calendar days or business days. The tool shows your last working day straight away.
3. Pick a Tone, grateful or brief, tick Offer to help with the handover if you want that line, and add one optional sentence of reason.
4. Press Copy letter text to paste the letter into an email or word processor, or Download PDF or Print for a one page letter in standard business format.
5. Read the letter before you send it. Check your contract or employee handbook for the notice you owe and how to deliver it.

How the last working day is worked out

Your last working day is the letter date plus your notice. With calendar days, every day counts, so a letter dated Friday, October 9, 2026 with 14 days of notice ends on Friday, October 23, 2026. Notice that crosses a month, a year or a leap day is handled correctly, for example 14 days from December 28, 2026 is January 11, 2027.

With business days, the tool counts Monday to Friday only. It starts the day after the letter date and counts forward, skipping Saturdays and Sundays. Ten business days from Friday, October 9, 2026 is also October 23, because two full weeks contain ten weekdays. Fifteen business days ends on October 30. If the letter date is itself on a weekend, counting starts from the next day, so one business day after Saturday, October 10, 2026 is Monday, October 12.

Public holidays, company shutdowns and unused leave are not considered, and the tool does not know your contract. If your employer counts notice differently, for example from the day they receive the letter or in whole weeks, adjust the number of days or the date until the last day matches what you agreed.

What a good resignation letter says

A resignation letter is short and clear. It says you are resigning, names your position and the company, and gives the last day of work. Most employers do not need a reason, and you are free to leave it out. If you add one, keep it neutral and a single sentence. Anything that sounds like criticism is better said in an exit conversation, if at all.

The grateful tone adds a sentence thanking the employer and wishing the company well, which keeps relationships friendly for references later. The brief tone keeps to the facts. Offering to help with the handover is common when you are giving notice, but only tick it if you mean it, because it sets an expectation.

A template, not legal advice

This tool produces template wording. It is not legal advice and it does not know the laws or contract terms that apply to you. Notice rules vary by contract, employer, role and place, and some agreements require notice in writing to a named person or by a particular method. Read your own agreement, and if the situation is complicated, such as a dispute or a non-compete clause, ask a qualified professional.

Your details are processed in your browser. Nothing is uploaded, and the PDF has no logo or footer on the page, so it looks like a letter you wrote yourself. Keep a copy of what you send and note the date you sent it.

Assumptions and limits

• The last day is the letter date plus the notice you enter, in calendar days or in Monday to Friday business days. Holidays and leave are not considered.
• This is template wording and not legal advice. Your contract, handbook or local law may require something different, such as a longer notice or a particular delivery method.
• The letter uses US date format and the US Letter page size. It is a single block-format page with one inch margins.
• Notice can be 0 to 180 days. Zero produces wording for resigning effective immediately.
• Your entries stay in this browser. Saved entries, if you choose them, live only on this device.

Formulas reviewed October 10, 2026. See the calculation methodology for how SumPanda rounds, tests and sources its formulas.

Frequently asked questions