Business Letter Generator

How to use the business letter generator

1. Fill in the Sender block with your name, optional company, address and contact. Add the Recipient name, title, company and address.
2. Set the Date, an optional Subject line and, if you like, your own Greeting. Leave the greeting empty and the tool writes Dear followed by the recipient name, or To Whom It May Concern when there is none.
3. Write the Body, separating paragraphs with a blank line. Choose a Closing and add enclosures or copies if needed.
4. Check the preview, then press Copy letter text, Download PDF or Print.
5. Sign the printed letter above your typed name, or paste the text into your email program.

Full block format

Full block is the simplest standard layout for a business letter. Every line, from the sender block to the signature, starts at the left margin, and paragraphs are separated by a blank line instead of an indent. The order is fixed: sender, date, recipient, an optional subject line, the greeting, the body, the closing, space for a signature and then your typed name. Enclosures and copy lines go at the bottom.

The page is US Letter with one inch margins on every side. Text is set in 11 point Helvetica with comfortable line spacing, long paragraphs wrap to the margin, and a letter that runs past one page continues on the next with a top margin, never leaving the closing alone at the bottom. About 40 points, a little over half an inch, is left between the closing and your typed name for a handwritten signature.

Writing a letter that works

State the purpose in the first sentence. A reader opening a business letter wants to know why you are writing before anything else. Give the details they need in the middle paragraphs, keeping each paragraph to one idea, and end with what you would like to happen next, with a date if you have one.

Use the subject line for letters about a specific order, account or case, because it lets the reader file it correctly. Match the closing to the relationship: Sincerely suits most letters, Respectfully suits formal letters to officials, and Best regards is a little warmer.

Limits and privacy

This tool lays out text you write. It does not check facts, tone or legal wording, and it does not turn a draft into a contract. The result is a template layout, not legal advice, and letters with legal consequences, such as demands or notices, should be reviewed by a qualified professional. The tool prints plain text only, with no logo, so use the letterhead generator when you want a company header.

Everything happens in your browser. Your letter is not uploaded, and the PDF has no SumPanda logo or footer on the page. If you tick Remember, the entries stay in this browser only.

Assumptions and limits

• The layout is full block format on US Letter paper with one inch margins. Other styles such as modified block, and other paper sizes, are not offered.
• The tool does not check the wording, spelling, facts or legal effect of what you write. It is a template layout and not legal advice.
• A greeting is added only when the field is left empty. If you type your own, it is used exactly as written.
• Characters the built-in print font cannot draw, such as emoji or non-Latin scripts, print as a question mark.

Formulas reviewed October 10, 2026. See the calculation methodology for how SumPanda rounds, tests and sources its formulas.

Frequently asked questions