How to use the vehicle mileage log printable
- Type a title and, optionally, the vehicle and the year or period the log covers.
- Choose the number of rows, between 5 and 80. More rows continue on extra pages.
- Tick the extra columns you want: destination and parking and tolls.
- Print the log and keep it in the vehicle. For each trip, write the date, the odometer at the start and the end, the miles, and the purpose.
Filling in one row
A trip starts with the odometer at 12,430 and ends at 12,462. Miles = 12,462 - 12,430 = 32. You write the date, the two readings, 32 in the miles column and the purpose, such as a client visit.
At the bottom of the log, add the miles column to find the total, and use the business miles line if you separate trips by purpose.
What goes in the log
A useful mileage log writes the trip down at the time: the date, where the odometer stood at the start and at the end, the distance and why you drove. Odometer readings at both ends make it easy to check the miles and show the log was kept as you went. A destination column helps when you need to explain a trip later.
The header holds the vehicle and the period, and the foot of the last page has lines for total miles and for business miles.
Who asks for a log
People keep mileage logs for employers, clients and for their own records. What details are required depends on who is asking and for what purpose, so check their rules rather than relying on this sheet. This page is a blank record and does not say what you can claim.
If you are working out a reimbursement from miles driven, the mileage reimbursement calculator turns miles into dollars using a rate you enter. The fuel cost calculator prices a trip. Everything is made in your browser. Nothing you type is uploaded or stored on a server.
Assumptions and limits
- The page is US Letter, portrait.
- All rows are blank for you to fill in by hand.
- Miles are the end odometer reading minus the start reading for each trip.
- The page does not state what any employer or agency requires in a log.
Frequently asked questions
What should a vehicle mileage log include?
The date, the starting and ending odometer readings, the miles driven and the purpose of each trip are the usual entries. A destination can help you remember the trip later.
How do I calculate the miles for a trip?
Subtract the starting odometer reading from the ending one. From 12,430 to 12,462 is 32 miles.
Does this log meet a tax or employer requirement?
That depends on who asks and for what. The sheet is a blank record, so check the requirements with the person or organization that needs the log.
Can I add parking and tolls?
Yes. Tick Parking and tolls to add a narrow column for those costs on each trip.