How to use the interview scorecard template
- List the criteria and give each a weight. Only the shares matter, so the weights need not add up to 100.
- Choose the top of the score scale, from 2 to 10. Scores run from 1 to that number.
- Enter scores to have the weighted total worked out, or leave them blank to print a form to score by hand.
- Optionally type the candidate, role, interviewer and date. Print the scorecard.
Formula
Weighted part = weight x score / sum of the weights
Weighted total = sum of (weight x score) / sum of the weights
The total is on the same scale as the scores, such as 1 to 5
Scores must be given for every criterion or for none.
Scores of 4, 3 and 5 on weights 50, 30 and 20
The weighted parts are 50 x 4 / 100 = 2, 30 x 3 / 100 = 0.9 and 20 x 5 / 100 = 1. The total is 2 + 0.9 + 1 = 3.9 out of 5.
Weights do not need to add up to 100. Three criteria with equal weights of 1 and scores of 5, 4 and 3 give (5 + 4 + 3) / 3 = 4. Weights of 2 and 3 with scores of 4 and 5 give (2 x 4 + 3 x 5) / 5 = 4.6. A note under the preview says when the weights do not add up to 100.
Why use weights
A scorecard asks every interviewer the same questions on the same scale, which makes candidates easier to compare. Weights say how much each criterion matters to you. Skills for the role may count for half of the score and communication for a fifth, as in the example, and you decide the split.
The tool applies your weights and your scores and does not say what criteria to use. A scorecard supports a decision and does not make it, and a single number cannot capture everything about a person.
Using it fairly
Score each criterion right after the interview, write short notes next to the score, and keep the criteria the same for every candidate for the same role. Rules about hiring differ by place, so check requirements with your HR or legal contact. This sheet is a note taking form and not legal or HR advice.
To compare several options in a grid, use the decision matrix calculator, and to plan the first weeks after a hire, the new hire checklist template. For the cost of a hire, see the employee cost calculator and the employee turnover calculator.
Assumptions and limits
- Scores run from 1 to the top of the scale you choose.
- Weights are shares of their sum, so they do not need to total 100.
- Every criterion must be scored, or none.
- The sheet gives no recommendation and no legal or HR advice.
Frequently asked questions
How do I calculate a weighted interview score?
Multiply each score by its weight, add the results and divide by the sum of the weights. Scores of 4, 3 and 5 on weights 50, 30 and 20 give 3.9.
Do the weights have to add up to 100?
No. The tool divides by the sum of the weights, so any positive numbers work.
Can I print the scorecard without scores?
Yes. Leave the scores blank and the form prints with empty score cells and a line for the total.
What criteria should I use?
Choose the ones that matter for the role and use the same list for every candidate for that role.